Short answer
Refurbished software also referred to as used or second-hand software, consists of previously owned licenses that are transferred from one organization to another. Unlike physical goods, software does not degrade over time, which means that a properly transferred license can continue to function in the same way as when it was first issued.
This guide explains how refurbished licenses work, the legal framework that allows their resale within the EU, and the situations in which they may be a suitable option for businesses or any organizations.
What Is Refurbished Software?
Refurbished software refers to pre-owned software licenses that are resold after the original owner no longer needs them.
Unlike physical products, software does not wear out. This means:
• The functionality remains exactly the same
• There is no quality loss
• The license can be transferred to a new owner
In practice, refurbished software works exactly like a new license, but at a significantly lower cost.
For businesses that want long term control over their software, refurbished licenses are often used as an alternative to subscription-based solutions.
Read more about perpetual licenses.
Different Types of Refurbished Licenses
Microsoft licenses are available in different forms. The most common types are:
OEM Licenses
This means that the manufacturer of the hardware has already installed the software license on the hardware. With refurbished hardware, it is therefore possible that the software has already been installed. In this case, an OEM license is required to get access to the software program.
Retail Licenses
Refurbished Retail licenses are perfect for private users and small businesses. It is often used for less than 5 users. There is one unique activation code per device. The difference between Retail and OEM is that the Retail licenses are tied to the user and the OEM licenses are tied to the device. Retail licenses can be transferred between devices, but this makes them slightly more expensive than OEM licenses.
Volume Licenses
Refurbished Volume licenses are most interesting for larger organizations due to their flexibility and scalability. This concerns organizations with more than 5 users. Multiple devices can be activated with one activation code, this can be done with a MAK or KMS activation code. Volume licenses make it possible to work remotely.
Which Microsoft Products Are Available?
Refurbished licenses are available for a wide range of Microsoft products, including:
• Windows 10 and Windows 11
Check out all available Microsoft licenses that Softtrader is offering here.
European Court Ruling On Legal Microsoft Licenses
The European Court ruled in 2012 that a perpetual Microsoft license is valid for life. Once the original buyer has paid for the license, and Microsoft has received full compensation. Preventing resale would unfairly limit the rights of the license owner.
As long as the original user stops using the software and all legal requirements are met, the resale of Microsoft Office licenses is allowed. This ruling forms the legal basis for the pre-owned software resale in Europe. Thanks to this decision, Softtrader can offer affordable, reliable, and legal Microsoft licenses to businesses and individuals.
Read more about the official judgment from the European Court of Justice.
Why Businesses Choose Refurbished Software
Refurbished Microsoft licenses are increasingly popular among organizations that want to reduce IT costs without compromising on quality.
Key advantages include:
• Cost savings compared to new licenses
• Continued use of familiar Microsoft products
• No forced transition to subscription models
• Full functionality identical to new software
For many organizations, this offers a strong alternative to subscription-based solutions such as Microsoft 365.
Do you have questions? Contact us!
For more information about which Microsoft software and licenses are best for you, please contact us. We are available from Monday to Friday from 9 a.m. to 5 p.m.
FAQs
Is refurbished software the same as new software?
Yes. In terms of functionality, refurbished software is identical to new software. Software does not physically degrade over time, so a pre-owned license provides the same features, performance, and usability as a newly purchased one. The main difference lies in the ownership history, not in the quality or capabilities of the software itself.
Why is refurbished software cheaper?
Refurbished software is more affordable because it is resold after the original owner no longer needs it. Since the initial purchase cost has already been covered, the license can be offered at a lower price. This creates an opportunity for businesses to access the same software at significantly reduced costs without compromising on functionality.
Is it safe to use refurbished licenses?
Yes, refurbished licenses are safe to use when purchased from a trusted and compliant provider. Reputable vendors ensure that all licenses are legally sourced, properly transferred, and fully documented. This guarantees that the software can be used without legal or operational risks.
Can businesses use refurbished Microsoft licenses?
Yes. Many organizations use refurbished Microsoft licenses to reduce costs while maintaining full control over their IT environment. This approach is especially popular among businesses that prefer on-premise solutions or want to avoid ongoing subscription fees.
Are refurbished licenses supported by Microsoft?
Refurbished licenses provide access to the same software functionality, but support depends on the product lifecycle. If the software version is still within Microsoft’s support period, users can receive updates and security patches. For older versions, support may be limited or discontinued, so it is important to consider this when choosing a license.
When is refurbished software the best choice?
Refurbished software is ideal for organizations that want to reduce IT expenses, maintain stable systems, and avoid subscription-based models. It is particularly suitable for businesses with long-term infrastructure needs or those that do not require the latest software updates.
How can I be sure a refurbished license is legal?
To ensure legality, the license must meet specific EU requirements, such as being originally sold within the EU, being a perpetual license, and no longer being used by the original owner. Purchasing from a reputable provider like Softtrader ensures that all these conditions are met and properly documented.
Tailored advice for your Microsoft refurbished software licenses
Are you curious how much the licenses would cost you at Softtrader? Request a quote today without any obligation. Contact us and get connected with one of our specialists. Softtrader offers Microsoft licenses at very low prices. These licenses are up to 70% cheaper than a new software license.
