MS Office before you buy guide
4 min

Office suite: Everything you need to know before buying

4 min

Microsoft Office is an essential set of software for businesses and individuals who want to work efficiently on a computer. Whether you are a professional, a student, or an individual, the Office suite offers you all the tools you need to create documents, spreadsheets, presentations, and much more.

Before purchasing an Office Suite, it is important to understand what it contains and how it can meet your needs. In this article, we will present the history and evolution of Microsoft Office, the main software included in the suite, and the specialized tools it offers. We will also discuss the advantages of using Office software and the different licenses and versions available on the market. At Softtrader, you can purchase a perpetual Office Suite at an advantageous price, with up to 70% savings compared to buying new licenses. Discover how a perpetual Office Suite can be more beneficial than an Office 365 subscription.


History and Evolution of Microsoft Office

Microsoft Office was launched in 1989 with the first version for Mac, including Word, Excel, and PowerPoint. In 1990, the suite became available on Windows. Over the years, new software like Outlook, Access, and Publisher were added.

Recent versions of Office since 2007 have introduced a redesigned user interface with the introduction of the ribbon. This new interface has improved ergonomics and productivity. Subsequent versions like Office 2010 and 2013 continued to refine the user experience.

With the rise of cloud computing, Microsoft launched Office 365 in 2011, a subscription version of the suite with online storage and regular updates. This marked a shift towards more flexible and collaborative offerings suitable for modern work. Today, renamed Microsoft 365, the service integrates many cloud applications and the traditional office suite.


Main software of Microsoft Office

Microsoft Office is a comprehensive office suite with several essential software for individuals and businesses. Here is an overview of the main tools in the Office suite:

Microsoft Word

Word is Microsoft’s flagship word processor. It allows you to easily create and format all types of documents: letters, reports, resumes, etc. With numerous templates available, Word adapts to all your writing needs.

Microsoft Excel

Excel is the reference spreadsheet for analyzing and visualizing data. Its powerful calculation functions, graphs, and pivot tables make it an indispensable tool for professionals.

Microsoft PowerPoint

PowerPoint allows you to design impactful presentations with its numerous themes, transitions, and animations. Ideal for captivating your audience during meetings or conferences.

Microsoft Outlook

Outlook efficiently centralizes your emails, calendar, contacts, and tasks within a single interface. An essential communication and organization tool in businesses.

Microsoft OneNote

OneNote is a digital notebook that allows you to capture and organize all your notes, ideas, and information. Synchronized across all your devices, it follows you everywhere.

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Specialized tools of Microsoft Office

Here is an overview of the specialized tools of Microsoft Office:

Microsoft Publisher

Publisher allows you to easily create professional documents like brochures, flyers, business cards, etc. With its numerous templates and intuitive layout, you can create attractive compositions without being an expert.

Microsoft Access

Access is a powerful tool for creating custom database applications. You can integrate data from various sources, create forms and reports, and automate business processes with macros and VBA code.

Microsoft Visio

Visio simplifies the creation of professional diagrams such as flowcharts, floor plans, network diagrams, etc. Its ready-to-use templates and shapes help you visualize and communicate complex information.

Microsoft Project

Project is a comprehensive project management tool that allows you to plan, track, and manage all types of projects efficiently. Its planning, collaboration, and reporting features help you deliver your projects on time.

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Use and advantages of Office Software

The software in the Microsoft Office suite offers numerous advantages to enhance your productivity and facilitate collaboration. With features like real-time co-creation, document sharing, and cloud synchronization, you can work efficiently with your colleagues wherever you are.

Recent versions of Office integrate advanced features based on artificial intelligence, such as style and content suggestions in Word or dynamic graphs in Excel. These tools help you create professional and impactful documents in no time.


Moreover, Microsoft Office integrates perfectly with other tools like Teams for communication, OneDrive for cloud storage, and SharePoint for content management. This integration allows you to centralize your work and access all your resources from a single platform.

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Licenses and versions available

Microsoft offers different editions of Office with various features and prices. The main editions are Office Home and Student, Office Home and Business, Office Professional, and Office Professional Plus.

Office is available as a one-time purchase or subscription with Microsoft 365. Subscriptions include additional benefits such as 1 TB of OneDrive storage and Skype calling minutes.

Choice Between Windows and macOS

Office exists in Windows and Mac versions with features optimized for each system. Check compatibility before purchasing. Recent versions require Windows 10/11 or macOS 10.12 minimum.

Service packs and updates

Microsoft regularly releases security updates and enhancements for Office. Install them to keep your software up-to-date and secure. Service Packs bundle these updates to simplify their deployment.



In summary, Microsoft Office is essential for businesses and individuals wishing to work efficiently. With its flagship software like Word, Excel, PowerPoint, and Outlook, as well as its specialized tools such as Publisher, Access, Visio, and Project, the Office suite offers a complete solution for all your office needs. At Softtrader, you can acquire a perpetual Office pack up to 70% cheaper than buying new licenses, allowing you to make substantial savings in the long term.

Opt for a perpetual Office pack offered by Softtrader rather than an Office 365 subscription to benefit from a reduced total cost of ownership. With a one-time license, you enjoy all the advantages of Office without worrying about recurring fees. Don’t wait any longer and visit to discover our advantageous offers on reconditioned Office packs, an ideal solution to equip your business at a lower cost.